Electronic Arts

EA SPORTS is one of the leading sports entertainment brands in the world, with top-selling videogame franchises, award-winning interactive technology, fan programs, and cross-platform digital experiences. EA SPORTS creates connected experiences that ignite the emotion of sport through industry-leading sports video games, including Madden NFL football, FIFA soccer, NHL® hockey, and EA SPORTS UFC.

The Tracab team is part of the EA SPORTS Tech organization. TRACAB’s advanced sports optical tracking helps unlock a new level of enhanced realism, animation and dynamic, real-time simulation for our fans, allowing us to generate near real-time insights for media broadcast teams, referees, players, coaches, and fans.

We are looking for a highly organized and detail-oriented Administrative Assistant to support our fast-paced and production-oriented team.

This position is both dynamic and challenging. You will be acknowledged as the glue for this team! We are looking for someone who has a passion for delivering outstanding customer service. Administrative experience is necessary in this role. This position has an administrative component, but also offers opportunities for creative expression.

You will report to the General Manager, and partner across multiple teams to ensure the project timelines and coordination is complete.

You will be encouraged to become an essential contributor and social advocate. Your customer service and take-charge ability will serve you well as the recognized 'social ambassador' for this fun-loving group.

Responsibilities

• You will perform a variety of responsibilities to support department and team goals across the global onsite locations and for remote employees

• Provide clerical and administrative support that aligns with department and team objectives

• Assist in managing processes to increase efficiency on behalf of the team

• Balance multiple requests in parallel, for different team members and partners of varying levels of seniority

• Build relationships with team members and partners across an organization

• You’ll build relationships and work directly with Tracab Leadership, supporting calendar, travel, and expense management. Facilities, Finance, and Talent Acquisition, managing regular operational processes

• Manage promotional merchandise (swag)/gifts orders and deliveries to team members (global distribution)

• Work with IT to proactively manage hardware and software needs for the Studio/Team across multiple locations around the globe and for remote employees

• Assist with Space planning and coordinating moves;

• Facilitating contract renewals and legal signature: Generating Purchase Orders, initiating legal reviews for Statement of Works and tracking status

• Management and facilitating of recurring invoices, and participation in the budgeting process

• Monthly reconciliation of corporate cards and provide initial training and assistance on Chrome River reporting tool

• Provide company policy & procedure information to team members regarding purchasing, expenditures, travel, use of facilities, and equipment use

• Assume full ownership and maintenance of Tracab senior leadership calendars: scheduling, confirming and negotiating for meeting space and relevant attendees

• Attend information & training sessions related to any new studio processes;

• Drive coordination and internal communications for team meetings (meetings, AMAs, conferences, team building, catering and special events), logistics (onsite & offsite), note taking and other internal communications

• Onboarding of new hires related to ensuring NUSUs (New User Set Ups) have been completed in advance; ensuring all equipment, network access, and cube/office and equipment is set up and/or shipped prior to start date

• Responsible for proactively maintaining all department common areas and participating in creative sessions to appropriately brand these areas

• Assist team members to submit or escalate Global Service Desk tickets when appropriate

Requirements

• Minimum 3+ years administrative experience

• Proficiency in MS Office (Word, Excel, Outlook, and PowerPoint)

• Strong written and verbal communications skills

• Demonstrated success working in a fast-paced dynamic environment, using critical thinking and problem-solving skills along the way

• High tolerance for dealing with adversity; must perform well under pressure.

• Experienced in event planning team building activities

• Self-motivated individual with a strong work ethic and organizational skills.

• Ability to follow through, prioritize work flow, work successfully with a minimum of supervision, and pay attention to details

• Flexible with a wide variety of constantly changing tasks

• Experience working in the video game industry and/or passion for gaming is an asset