Electronic Arts

Office Coordinator

Responsibilities:

• Perform a variety of administrative and clerical duties to support the department's objectives while adhering to EA’s policies and procedures.

• Track department expenditures and assist in monitoring the budget as necessary. 

• Purchasing approval and receiving: equipment and office supplies, hardware/software, catering, team snacks, misc. 

• Purchase reconciliation: Process reimbursements using the Chrome River tool and process Amex reconciliation monthly for EA and staff business expenses.

• Contract administration and sign-off processes. 

• Updating distribution lists and tracking of team information such as floorplans

• Coordinating shipments

• of team merch or other requests

• Responsible for providing company policy & procedure information to team members regarding purchasing, expenditures, travel, use of facilities, and equipment use.

• Facilitate the onboarding of new hires; coordinating with Recruiting, HR, IT and managers.

• Coordinate meetings and team events as well as catering.

Qualifications: 

• 3-5 years experience in an administrative environment.

• Excellent judgment & communication skills; written and verbal 

• Ability to prioritize and work independently with little supervision

• Strong planning, organizing, and scheduling abilities.

• Ability to follow through and pay attention to details. 

• Must be a self-motivator with a strong work ethic and good time management.

• Flexible with a wide variety of constantly changing tasks in a fast-paced dynamic environment. 

• Experience in booking travel and VISA coordination

• High tolerance for dealing with adversity; must perform well under pressure.

• Demonstrate critical thinking, problem solving skills and practice excellent customer service skills.

• Believes in teamwork and collaboration, good attitude

• Proven proficiency in Google Sheets and MS Office (Excel, Outlook, PowerPoint and Word)