Electronic Arts

Responsibilities include:

Contract Management:
  - Oversee all local contracts, ensuring effective partner reviews in collaboration with Create, Legal, Accounting, and Tax teams.
  - Manage work order terms and billing processes for third-party contractors.

Team Engagement and Development:
  - Plan and coordinate team-building events and activities to foster a collaborative work environment.
  - Facilitate onboarding of new hires by coordinating with Talent Acquisition, Workplace, IT, and managers to ensure a seamless integration.

Policy and Procedure Oversight:
  - Serve as a resource for team members, providing comprehensive information on company policies regarding purchasing, expenditures, travel, facility use, and equipment management.

Space and Facility Management:
  - Conduct space planning and coordinate internal moves to optimize workplace efficiency.
  - Proactively maintain department common areas and lead creative sessions for effective branding and utilization.

Relationship Building:
  - Develop and maintain strong working relationships with both internal teams and external partners to support operational goals and project success.

Travel Coordination:
  - Manage extensive travel arrangements by collaborating closely with team members and the Travel Team to create comprehensive travel packages.
  - Process business visas and ensure compliance with travel requirements when necessary.

Qualifications:

• Bilingual in English and Mandarin Chinese, proficient in both conversational and written communication
• 3-5 years of administrative experience
• Excellent written and verbal communication skills
• Proven proficiency in MS Office (Word, Excel, Outlook, PowerPoint)
• Effective relationship-building skills
• Detail-oriented and adept at multitasking, with exceptional time management abilities
• Capable of completing complex work assignments and projects with minimal supervision
• Demonstrates ownership and initiative with solid critical thinking and strong analytical skills
• Skilled at prioritizing workflow and managing shifting priorities
• Successful track record in fast-paced, dynamic environments
• Proactive in anticipating needs before they arise
• High tolerance for adversity and performs well under pressure
• Capable of owning and driving processes to enhance team efficiencies
• Quick learner with an outgoing, engaging personality
• Creative, enthusiastic team player
• Experienced in event planning and organizing team-building activities